The 12 Best Online Scheduling Tools

Calendly

“We use Calendly, which syncs with your Gmail calendar (and others) to show available and unavailable time slots. You can then set up meeting durations such as 15 mins, 30 mins or an hour. Our sales prospects just pick the length of call and time that works for them. A calendar invite is then automatically sent to them. No more back and forth about their availability and what works for us.” @HoeftAndrew

 

MITCH GORDON

Go Overseas

ScheduleOnce

“We use ScheduleOnce for scheduling high volumes of interviews, calls, client presentations, etc. It’s a great two-way system where you can update your availability and clients can book time with you. It saves a lot of time scheduling and going back and forth to confirm meeting times. I highly recommend it.” @mitchgordongo

TimeTrade

“We use TimeTrade, integrated with Google Calendar, to schedule appointments. We have different booking calendars for different clients or groups of clients, and they have a link for scheduling meetings and calls. It saves us a lot of time to not have to go back and forth through email to find a time that works for all parties.” @nataliemacneil

Acuity Scheduling

“With Acuity Scheduling, you can set up different calendars and time blocks for different types of appointments, block out “off hours” or open only select days per month. It integrates easily with Google Calendar, and you can even embed the system on your own website so it makes for a seamless look and feel for your business brand and customers. It also has easy rescheduling options if things come up!” @nathlussier

World Clock Meeting Planner

“If you deal with clients, vendors or team members in different countries and time zones, World Clock Meeting Planner is a must. You can compare times across multiple cities and select what works best for everyone — for remote companies like ours, it’s a lifesaver since we have employees and clients around the globe.” @jaredbrown

Clara Labs

“Just cc clara@yourdomain.com in an email and ask her to set up the appointment for you. For many people, the free x.ai service will be good enough, but Clara Labs‘ combination of artificial intelligence and human oversight makes the quality of their service worth the money if scheduling appointments is crucial to your business.” @steli

Outreach.io

“I really like Outreach.io. It’s a fairly new sales automation tool that lets you create and analyze different outbound email tracks for prospects. It’s extremely easy to use and automatically takes prospects out of a track when they reply. It also lets you A/B test subject lines and email content to make sure you’re putting your best foot forward.” @isemin

Q-nomy

“Q-nomy allows you to schedule appointments with employees and customers across all of your interaction channels, such as your website, mobile app and call center. It’s scalable, comes with a mobile app and helps manage customer flow. You can also schedule a free demo.” @moneycrashers

Doodle

“Doodle is very easy to use, and because it offers calendar integration, you can set up available times for people to see so they can choose the most convenient date and time for a call or meeting.” @aatanacio

Bitrix24

“I have tried many different tools for scheduling a high volume of calls, and Bitrix24 is the best by far. Bitrix24 has many capabilities, but one of the best is the CRM system. Bitrix24 also has group chat and video, document management, its own cloud, a calendar for planning and much much more. If you are looking for a great all-in-one program that is capable of scheduling, this is it.” @robsetsail

IFTTT

“IFTTT (If This Then That) lets you trigger alerts based on upcoming events in your Google Calendar. You can set up Android or iOS notifications, email alerts or even tweets to remind you of your meetings. Pro tip: set up another trigger to record your meeting in Evernote after the meeting is complete.” @milesj